Be smarter with our Smart Ordering toolkit.
When it comes to topping up your school supplies and resources, we appreciate how time consuming a task it can be. Trust us – it doesn’t need to be. With our Smart Ordering toolkit, not only is ordering faster and smoother, you’ll be guaranteed to save hours in admin time, plus they’re free to use and effortless to set up! Here’s how to join the ‘smart’ revolution…
When it comes to ordering your supplies, do you ever wish you could significantly reduce the mounds of paperwork, make the approval process seamless and still be in control?
You’ve come to the right place – Smart Connect integrates directly with your financial management system making ordering and invoicing a much smoother process all round – and you don’t need IT support for set up!
Looking for an efficient and simple way to manage your procurement process? Stop looking, you’ve found it!
With Smart Flow, you choose who can make requests; you decide who can approve them; you stay in full control of budgets, even across multiple departments or sites. There’s no software to install, build your basket and submit for review/approval.
News alert! Get rid of those hand scribbled orders, starting today.
With Share Basket, simply email your basket to your colleagues, finance department, school office, or anyone else you want to show the basket to – you don’t even need an account or to be logged in to do this! They can then complete and authorise the purchase in just a few clicks!
Keep your favourite resources all in one simple place.
Creating a wishlist helps you keep track of everything you’re considering in one, easy to manage place. You can create as many lists as you need, perfect if you work across multiple subjects or departments. Then add to your basket to checkout or share with whoever processes your orders.
Say goodbye to keying product codes one by one.
Use Quick Order to add the items you want to your basket with minimal effort. Simply use our Excel spreadsheet template to upload all the codes quickly and efficiently for every item you need.
Remove the need to re-type codes and product lists and recreate your previous baskets in one click.
Then make any necessary changes and place the order as normal.
If your financial management system (FMS) doesn’t allow for you to integrate with our Smart Connect solution, don’t worry, our Excel Basket solution will ensure you won’t miss out on our latest prices, plus in just 3 simple steps, your order will be completed.
Stay connected to our latest prices and promotions.
Our FMS files offer a downloadable version of our full range; they’re free to use and easy to set up without any IT support.
Here’s what our customers are saying about our Smart Ordering solutions…
I love the download to Excel, which gives me flexibility when I have to split costs between departments. This time I even used a previous order to create a new basket, you just seem to think of every functionality. Well done GLS!
Cheam High School
I like the fact that I can order and it is sent through to the finance department without me having to act as the middle ground. It makes it fast and efficient for me as a teacher.
Stockport Grammar School
The quick order button makes it much easier when you have a long list of items to order and you have the codes. Website very easy to use and the next day delivery option is very useful as well.
Cavendish Primary School
Join the ‘smart’ revolution today and start saving time and money. Drop us a quick question via the chat icon below or complete the enquiry form below.
Drop us a quick call on 03451 203 210.
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Frequently Asked Questions
Is there a cost associated with setting these solutions up or using them?
All our eProcurement solutions on offer are free to set up and use, there are no hidden costs, they simply make shopping with us even easier.
Do I have to install or download any additional hardware or software?
In a nutshell no; there are no additional hardware or software needed. If you wish to use our Smart Connect solution you simply need to have ESS SIMS FMS and for Punch-out we currently connect with PECOS, @UK and CIVICA.
Who do we speak to if we have any questions or need support once we are up and running?
If you need any help or advice once you are using the Smart Connect, Smart Flow or Punch-out you can contact our customer service team any weekday from 8am to 5pm by phone or email, who will be more than happy to help.
Do any of these solutions allow us to review orders before they are placed in order to control budget spend?
As Punch-out and Smart Connect already have built in approval, once your order is imported it would follow the usual approval method.
If you are looking to put authorisation in place which allows you to see all order requests that the buyers at your establishment make, then Smart Flow is the perfect solution. Find out more about Smart Flow.
Is free delivery still available when shopping through the Smart Ordering solutions?
Free delivery is avilable on all orders via our Smart Connect solution. Orders of stocked items, excluding direct delivery from the manufacturer, will still be delivered free and aim to be delivered within 2-4 working days.
Will we have support from your team during setup?
If you need any help during the setup stage our dedicated support team are available every week day from 8am to 5pm and you will have a dedicated account manager who will support you onsite too.
