What is Smart Ordering?
What is Smart Ordering?
Discover all about our Smart Ordering toolkit and the benefits it brings to SBMs. Learn about the features of the toolkit too and save yourself precious time with Smart Ordering
Be smarter with our Smart Ordering toolkit
At GLS we appreciate how time-consuming a task can be for SBMS, when it comes to topping up your school supplies and resources. However, it doesn't need to be trust us! With our Smart Ordering toolkit, not only is ordering faster and smoother but you'll be guaranteed to save hours in admin time. Plus, they're free to use and simple and effortless to set up!
Find out in this blog post how to join the 'smart' revolution.
Smart Toolkit includes:
Smart Connect
Do you ever wish that you could significantly reduce the mounds of paperwork and make the approval process seamless when it comes to ordering your school's supplies, all while being in control?
Smart Connect integrates directly with your financial management system, making ordering and invoicing a smoother process. All invoices are sent directly to your system, making reconciliation even easier. Plus, there's no need to re-key anything, and you don't need IT support for set-up!
Also, you still get access to all the latest prices and promotions online, as well as any pre-agreed discounts.
Smart Flow
Smart Flow is an efficient and simple way to manage your procurement process. You can choose who can make requests and decide who can approve them. You can also determine the spending limitations for approval or whether every order needs approval.
No input from IT is needed, and no software is to be installed either. Simply build baskets as normal and submit them for review and approval.
Share Basket
With Share Basket, you can easily email your basket to your colleagues, finance department, school office or anyone else you wish to share your basket with. What's so great about this is you don't even need an account or to be logged in to be able to use this feature! Anyone you share with can then complete and authorise the purchase in just a few clicks. Doing this reduces the time it takes to build orders, and no money is spent until the account log-in holder completes the order.
Wishlists
Keep your favourite resources all in one place by creating Wishlists. Doing this helps to keep track of supplies you are considering in one easy-to-manage place. Teachers can create as many lists as they may need, which is perfect for working across multiple departments or subjects. Once ready for purchasing, they can add the list to the basket and checkout or share it with you or someone who processes orders.
Quick Order
Use Quick Order to add items you want to your basket with minimal effort and prevent yourself from keying in product codes one by one. Simply use our Excel spreadsheet template to upload all the codes quickly and efficiently for everything you need!
This allows SBMs to create large baskets in minutes, and previous orders can be repeated too. Using Quick Order gives SBMs more time to do other things on their to-do list.
Repeat Order
Remove the need and frustration to re-type codes and product lists by recreating your previous baskets in one click. You can make any necessary changes before purchasing and then place the order as normal. This saves time recreating baskets with frequently purchased items, especially during busy periods like back to school.
Excel Baskets
If your financial management system doesn't allow integration with our Smart Connect solution, don't worry. We have an Excel Basket solution which ensures you won't miss out on our latest prices. It is very simple to use and in just three simple steps, your order will be completed.
FMS Files
Stay connected to our latest prices and promotions through our FMS Files. This feature offers a downloadable version of our full range. They are free to use and easy to set up without the need for IT support.
